CONSTITUTION OF THE EDMONTON GEOLOGICAL SOCIETY
EDMONTON SECTION OF THE GEOLOGICAL ASSOCIATION OF CANADA
The name of the society shall be the EDMONTON GEOLOGICAL SOCIETY: EDMONTON SECTION OF THE GEOLOGICAL ASSOCIATION OF CANADA, hereinafter referred to as "the Society."
The objects of the Society are to promote the science of geology; to foster the spirit of scientific research and to encourage cooperation among its members and other earth scientists; to disseminate knowledge of the science through meetings, fieldtrips, and publications.
The head of the Society shall be located in the City of Edmonton, Alberta.
a) Classes of Membership
There shall be three classes of membership in the Society:
2) Student members; and
3) Honorary members.
Members and Honorary members shall be members of any class in the Geological Association of Canada. Student members need not be members of the Geological Association of Canada.
Applications for membership shall be addressed to the Secretary. If the applicant's qualifications are acceptable to a majority of the Executive Committee, the applicant shall be declared elected to membership and shall be notified of such action by the Secretary.
Any member, upon a majority vote of the membership, may be expelled from membership for any cause that the Society deems reasonable.
e) Voting Rights
Only Members in good standing and Honorary Members are eligible to vote.
II. EXECUTIVE COMMITTEE
The officers of the Society shall be a President, a Vice-President, a Secretary, a Treasurer, a Business Manager and a Publications Manager. These officers, together with the immediate Past-President, shall constitute the Executive Committee. Officers of the Society shall be Members in good standing.
b) Term of Office
The term of each office is one year for each elected officer. The vice-president shall assume the omen of President after one year. Members of the Executive Committee, with the exception of the Vice-President and the President, shall be eligible for election to the same office without limitation. If any member of the Executive should resign, the Executive shall have the power to fill the vacancy by appointing a member for the remainder of the term.
Insofar as practicable, the officers of the Society shall include representatives of government, university, and industry.
d) Duties of the Executive
1) President - The President shall preside at all meetings of the Society.
2) Vice-President - The Vice-President shall assume the powers and duties of the President in the event of the absence or disability of the President. The Vice-President shall be responsible for arranging technical programs.
3) Secretary - The Secretary shall keep the records of the Society and keep minutes of all Society and Executive meetings. The Secretary shall assume the duties of the President or Vice-President in their absence. The Secretary shall have custody of the Seal of the Society, which Seal whenever used as directed by the Executive, shall be authenticated by the Secretary's signature.
4) Treasurer - The Treasurer shall collect and disburse all the funds of the Society and shall have custody of all such funds. The Treasurer shall deposit such funds in the name of the Society in a bank or trust company designated by the Executive. The Treasurer, in cooperation with the Secretary, shall maintain a register of all members of the Society in good standing and their places of residence. The Treasurer shall submit, in writing, at the Annual Meeting of the Society an audited report covering the receipts and disbursements during the previous fiscal year of the Society and a balance sheet showing the financial status of the Society. The Treasurer shall assume the duties of the Secretary in case of absence of the Secretary.
5) Business Manager - The Business Manager shall make arrangements for all meetings and shall otherwise assist the President in the business of the Society. The Business Manager shall assume the duties of the Treasurer in case of absence of the Treasurer.
At least one month prior to the Annual Meeting, the Executive Committee shall nominate one or more candidates for each Executive position except the President. Two or more members of the Society may, with the consent of the candidate, nominate additional candidates. The election of officers shall be completed one week before the Annual Meeting of the Society.
a) Regular Meetings
Technical and/or business meetings shall be arranged as deemed necessary to carry out the objectives of the Society.
b) Special Meetings
Special meetings may be called at any time for the consideration of any special matter by the Executive or by a written petition signed by at least 10 Members of the Society.
c) Annual Meeting
The Society shall hold an Annual Meeting each spring. At this meeting the retiring President shall submit a report on the accomplishments and future plans of the Society and the Treasurer shall submit an annual report. The officers of the Executive Committee of the Society shall be announced and assume their duties after the report of the President.
A quorum for any meeting at which a vote shall be taken on any matter shall be at least twenty percent (20%) of the members in good standing. In case of a tie vote, the chairman shall cast the deciding vote Four officers shall constitute a quorum at Executive meetings.
IV. DUES AND FINANCE
a) Fiscal Year
The fiscal year of the Society shall correspond to the calendar year.
b) Annual Dues
The Executive of the Society shall recommend annual dues for each class of membership. Any change in the schedule of dues shall be ratified by the membership. Honorary members shall not pay dues.
c) Payment of Dues
Any member whose dues are in arrears after the Annual Meeting shall be suspended from membership.
c) Disbursement of Funds
No disbursement of funds shall be made unless signed by the Treasurer and one other member of the Executive.
Unless authorized at a general meeting of the Society, no officer or member of the Society shall receive any remuneration for his or her services.
f) Borrowing Powers
For the purpose of accomplishing its objectives the Society may borrow or raise monies in such a manner as it sees fit, but this power shall only be exercised by the authority of an extraordinary resolution.
g) Inspection by Members
The books and records of the Society may be inspected by any Member of the Society in good standing at any time, provided that not less than two weeks notice is given to the Executive.
The Executive may authorize Society publications as may from time to time be considered appropriate to the needs of the Society, to be financed by the Society from its general or any special funds.
a) Appointment of Committees
The Executive may from time to time, as is deemed necessary to carry out the objects of the Society, appoint special committees. The President shall be an ex-officio member of all special committees.
b) Nominating Committee
The Executive shall appoint a nominating committee to consist of two members at-large, and the immediate Fast-President as chairman.
Amendments to these bylaws may be proposed by a resolution of the Executive Committee, or a resolution submitted to the Executive Committee by at least 10% of the members of the Society. Proposed amendments may be adopted at a meeting of the Society, by a two-third majority vote of the members in person or by proxy vote submitted to the Secretary. Copies of the proposed amendments must be mailed by the Executive Committee to the members of the Society not less than twenty (20) nor more than forty (40) days prior to the meeting at which the vote is to be taken.
VIII. RELATIONSHIP WITH THE GEOLOGICAL ASSOCIATION OF CANADA
The Edmonton Geological Society as a section of the Geological Association of Canada will support the aims, goals., and policies of the Geological Association of Canada. It will have no special financial commitment to the Association. The Association, in turn, will not be responsible for any actions or for debts incurred by the Society.
Revised April 17, 1997
D.R. Eccles, President T. Ross, Secretary